Policy Manual (English Version)

The Superintendent in collaboration with the Heads of Schools shall take all necessary steps and use all available means to spread awareness on and provide ease of access to the school policies to the school community.

 

SECTION 1 – THE SCHOOL

• Policy 110.1 – School Legal Status
• Policy 120.1 – School Mission and Vision
• Policy 120.2 – Instructional Aims and Objectives
• Policy 120.3 – Parent Involvement in Decision Making
• Policy 120.4 – Staff Involvement in Decision Making
• Policy 120.5 – Student Involvement in Decision Making
• Policy 120.6 – Discrimination and Harassment
• Policy 120.7 – Safeguarding, Child Protection and Data
• Policy 120.71 – Bullying Prevention
• Policy 120.8 – Communication
• Policy 130.1 – Administrative Organizational Plan
• Policy 130.6 – Delegation of Authority
• Policy 130.7 – Formulation of Administrative Regulations
• Policy 130.31 – Superintendent Selection Process
• Policy 130.33 – Superintendent Performance Review
• Policy 130.34 – Termination of Superintendent
• Policy 130.41 – Head of School Selection Process
• Policy 130.43 – Head of School Performance Review
• Policy 130.44 – Head of School Termination
• Policy 130.51 – Principal Selection Process
• Policy 130.53 – Principal Performance Review
• Policy 140.1 – School Year
• Policy 140.2 – School Calendar
• Policy 140.3 – School Day
• Policy 140.4 – Emergency School Closure
• Policy 140.5 – National Day Celebration
• Policy 150.1 – Accreditation
• Policy 160.1 – The Strategic Plan
• Policy 160.2 – EMS Doha 21C Strategic Plan
• Policy 170.1 – Campus Evaluation

 

SECTION 2 – BOARD POLICIES

• Policy 210.1 – School Board Responsibilities
• Policy 210.5 – Change in School Ownership
• Policy 210.7 – Change in School Governance
• Policy 220.1 – School Board Membership
• Policy 230.1 – School Board Duties
• Policy 230.2 – Board – Superintendent Relationship
• Policy 230.3 – Emergency Succession Plan
• Policy 230.4 – Change in School Administration
• Policy 240.1 – Regular Board Meetings
• Policy 240.2 – Special Board Meetings
• Policy 240.3 – Executive Sessions of the Board
• Policy 240.4 – Board Meeting Agendas
• Policy 240.5 – Board Meeting Minutes
• Policy 240.6 – Community Attendance at Board Meetings
• Policy 250.1 – Policy Development
• Policy 250.2 – Policy Codification System
• Policy 250.3 – Policy Review
• Policy 250.4 – Board Review of Administrative Regulations
• Policy 250.5 – Administration in Policy Absence
• Policy 250.6 – Conflicting Policy Directives
• Policy 250.7 – Policy Awareness

 

SECTION 3 – FINANCE

• Policy 300 – General Fiscal Policy
• Policy 310.1 – Fiscal Year
• Policy 310.2 – The Budget Process
• Policy 320.1 – Depository of Funds
• Policy 320.2 – Authorized Signatures
• Policy 320.3 – Petty Cash
• Policy 320.4 – Money in School Buildings
• Policy 320.5 – Foreign Currency Conversion
• Policy 330.1 – Tuition Fees
• Policy 330.2 – Tuition Payments
• Policy 330.21 – Payment of Tuition Fees with Personal Cheques
• Policy 330.3 – Tuition Refunds
• Policy 330.4 – Non Payment of Tuition Fees
• Policy 330.5 – Transfer of Tuition Payments
• Policy 330.7 – Tuition Assistance/Discounts
• Policy 330.8 – School Bus Service Fees
• Policy 340.1 – Fundraising
• Policy 350.2 – Reporting Income and Expenditure
• Policy 350.3 – Inventories
• Policy 350.4 – Financial Audits
• Policy 360.1 – Purchasing Procedures
• Policy 360.2 – Paying for Goods and Services
• Policy 360.3 – School Credit Card
• Policy 370.40 – Salary Increases
• Policy 370.41 – Salary Advance Request
• Policy 380.1 – Fixed Asset Purchase
• Policy 380.2 – Tagging Assets
• Policy 380.3 – Asset Verification
• Policy 380.4 – Transferring Assets
• Policy 380.5 – Disposal of School Property
• Policy 380.6 – Payment for Damaged or Lost School Asset
• Policy 380.7- School Asset Classification
• Policy 380.8 – Depreciation

 

SECTION 4 – FACILITIES

• Policy 410.1 – The School Building
• Policy 410.2 – After Hours Use of School Facilities
• Policy 410.3 – Closed Campus
• Policy 410.5 – Use of CCTV
• Policy 420.1 – Emergency Procedures

 

SECTION 5 – PERSONNEL

• Policy 510.10 – Staffing Philosophy and Goals
• Policy 510.20 – Staff Contracts
• Policy 510.30 – Protection of Privacy
• Policy 520.11 – Salary Schedule Step System
• Policy 520.12 – Review of the Salary Schedules
• Policy 520.13 – Salary and Allowance Breakdown
• Policy 520.20 – Equal Opportunity Employment
• Policy 520.30 – Staff Visas and Work Permits
• Policy 520.40 – Staff Benefits
• Policy 520.60 – Staff Involvement in Decision Making
• Policy 520.70 – Staff Dress Code
• Policy 520.80 – Staff Code of Conduct
• Policy 520.90 – Staff Complaints and Grievances
• Policy 521.00 – Professional Development
• Policy 521.10 – Subsidy for Leadership Programs
• Policy 522.20 – Staff Use of Electronic and Social Media Communication
• Policy 522.30 – Staff Use of ICT Equipment
• Policy 522.40 – School Business Card
• Policy 530.10 – Professional Staff Qualifications
• Policy 530.21 – Payday Schedule for Professional Staff
• Policy 530.25 – Overtime Pay for Professional Staff
• Policy 530.26 – Stipend for School Staff
• Policy 530.30 – Professional Staff Recruitment
• Policy 530.31 – Referral Recruitment Bonus
• Policy 530.40 – Professional Staff Accommodation
• Policy 530.50 – Professional Staff Assignments and Transfers
• Policy 530.55 – Professional Staff Promotion
• Policy 530.60 – Head of School and Principal Entry Plan
• Policy 530.70 – Evaluation of Professional Staff
• Policy 530.71 – Evaluation of Professional Staff – Arabic Dept
• Policy 530.81 – Professional Staff Time Schedules and Workload
• Policy 530.82 – Professional Staff Vacations and Holidays
• Policy 530.83 – Professional Staff Extra Duty Assignments
• Policy 530.84 – Professional Staff Meetings
• Policy 530.86 – Tutoring for Pay
• Policy 530.90 – Professional Staff Leaves and Absences
• Policy 531.00 – Professional Staff Arrangements for Substitutes
• Policy 531.21 – Non-renewal of Contracts for Professional Staff
• Policy 531.22 – Resignation of Professional Staff
• Policy 531.24 – Termination of Professional Staff
• Policy 540.10 – Support Staff Qualifications
• Policy 540.21 – Payday Schedule for Support Staff
• Policy 540.25 – Overtime Regulations for Bus Drivers

 

SECTION 5 – PERSONNEL – JOB DESCRIPTION

• Policy 550.110 – Superintendent
• Policy 550.130 – Head of School
• Policy 550.140 – Deputy Head of School
• Policy 550.150 – Head of Policy, Infrastructure and Documentation
• Policy 550.160 – Director of Curriculum and Staff Development
• Policy 550.161 – Head of Teaching and Learning
• Policy 550.200 – Principal
• Policy 550.210 – Assistant Principal
• Policy 550.220 – Operations Coordinator
• Policy 550.231 – Head Librarian
• Policy 550.240 – IT Manager
• Policy 550.250 – PR, Branding and Marketing Officer
• Policy 550.251 – Branding & Marketing Officer
• Policy 550.260 – HR Coordinator
• Policy 550.290 – Head of Arabic Program
• Policy 550.310 – Teacher
• Policy 550.320 – Teaching Assistant
• Policy 550.330 – Intern Teacher
• Policy 550.340 – Arabic Teacher
• Policy 550.411 – Counselor
• Policy 550.412 – High School Guidance and University Counselor
• Policy 550.413 – School Psychologist
• Policy 550.420 – Head of PE
• Policy 550.430 – Librarian
• Policy 550.431 – Library Teacher
• Policy 550.461 – Instructional Coach
• Policy 550.462 – Curriculum Coordinator
• Policy 550.463 – Teaching and Learning Coordinator
• Policy 550.470 – 21st Century Learning Coordinator
• Policy 550.471 – MUN Coordinator
• Policy 550.472 – MUN Deputy Coordinator
• Policy 550.480 – Student Affairs Coordinator
• Policy 550.491 – Examinations Officer
• Policy 550.510 – Admission Officer / Executive Secretary
• Policy 550.511 – Admission Officer
• Policy 550.512 – Sr. Executive Assistant
• Policy 550.513 – Executive Secretary
• Policy 550.514 – Admin Secretary
• Policy 550.515 – Division Secretary
• Policy 550.516 – Receptionist
• Policy 550.517 – Secretary Assistant
• Policy 550.518 – HR Assistant
• Policy 550.519 – Website Coordinator
• Policy 550.521 – PE Support Teacher
• Policy 550.522 – Lifeguard
• Policy 550.531 – Assistant Librarian
• Policy 550.532 – Librarian Assistant (Assistant Librarian 2)
• Policy 550.541 – IT System Administrator
• Policy 550.542 – IT Support Specialist
• Policy 550.551- School Doctor
• Policy 550.552- School Nurse
• Policy 550.570 – Drivers Supervisor
• Policy 550.571- Heavy Duty Driver
• Policy 550.572 – Bus Attendant
• Policy 550.573 – Hospitality Worker
• Policy 550.580 – Science Lab Assistant
• Policy 550.581 – High School Student Supervisor
• Policy 550.591 – Campus Operations Officer, Al Wakra
• Policy 550.610 – After School Activities Coordinator
• Policy 550.620 – Arabic Coordinator
• Policy 550.630 – Head of Department
• Policy 550.631 – Arabic Group_Team Leader
• Policy 550.640 – Year Group Leader – Primary School
• Policy 550.641 – Year Group Leader and Secondary School
• Policy 550.642 – Head of House
• Policy 550.650 -Model United Nations & Student Service Coordinator
• Policy 550.720 – Asset Controller and Procurement Assistant
• Policy 550.810 – Facilities Coordinator
• Policy 550.811- Facilities Assistant
• Policy 550.812 – Electrician
• Policy 550.813 – AC Technician
• Policy 550.814 – Mason
• Policy 550.815 – Painter
• Policy 550.816 – Plumber
• Policy 550.818 – Maintenance
• Policy 550.819 – Helper
• Policy 550.820 – Tea Girl/Boy
• Policy 550.831 – Security Supervisor
• Policy 550.832 – Security Guard
• Policy 550.833 – Watchman & Maintenance Helper
• Policy 550.910 – Business Manager
• Policy 550.920 – Section Head – Budget and Reporting
• Policy 550.930 – Accounts Officer
• Policy 550.940 – GL Accountant
• Policy 550.950 – Cashier
• Policy 550.960 – Accounts Payable Officer
• Policy 550.961 – Accounts Payable Clerk
• Policy 550.970 – Purchasing Officer
• Policy 550.980 – Chief Accountant
• Policy 550.981 – Accounts Receivable Accountant

 

SECTION 6 – SUPPORT SERVICES

• Policy 610.1 – Ownership of School Buses
• Policy 610.2 – Maintenance of School Buses
• Policy 610.3 – Transportation of Students
• Policy 610.4 – Special Use of School Buses
• Policy 610.5 – Transportation Services : Authority and Responsibility
• Policy 610.6 – Transport Service : Consequences to Rules and Regulation Infraction
• Policy 640.1 – Food Services in the School
• Policy 650.1 – Medical Services
• Policy 650.2 – Health and Safety
• Policy 650.3 – Medical Treatment of Students
• Policy 650.4 – Managing Students with Serious Medical Conditions
• Policy 650.5 – First Aid
• Policy 650.6 – Medical Response Plan for Field Trips

 

SECTION 7 – TEACHING AND LEARNING

• Policy 700.00 -Teaching and Learning
• Policy 710.1 – Instructional  Aims & Objectives
• Policy 710.2 – Academic Integrity
• Policy 710.30 – Inclusive Education and Learning Exceptionalities
• Policy 720.1 – Levels of Instruction
• Policy 730.1 – Curriculum Standards
• Policy 730.2 – Curriculum Development, Change, Planning & Review
• Policy 730.60 – Language
• Policy 730.75 – Dealing With Controversial Issues
• Policy 730.80 – Cultural Diversity
• Policy 770.1 – Grouping for Instruction
• Policy 770.2 – Class Size
• Policy 780.1 – Instructional Resources
• Policy 780.2 – Library Resources
• Policy 780.6 – Field Trips
• Policy 790.1 – Student Schedules & Workloads
• Policy 790.2 – Home Learning
• Policy 790.30 – Assessment
• Policy 790.4 – Grading Systems
• Policy 790.5 – Report Cards and Conferences
• Policy 790.6 – Student Success Plan

 

SECTION 8 – STUDENTS

• Policy 810.1 – Student Involvement in Decision Making
• Policy 810.2 – Student Use of Electronic & Social Media Communication
• Policy 810.3 – Student Use of ICT Equipment
• Policy 810.4 – Student Chromebook Loan
• Policy 820.1 – Admission of Students
• Policy 820.2 – Withdrawal of Students
• Policy 820.3 – Student Transfers
• Policy 820.40 – Enrolment Validation Process
• Policy 820.6 – Initial Placement of Students
• Policy 830.1 – Student Attendance
• Policy 840.1 – Student Rights and Responsibilities
• Policy 850.1 – Student Conduct and Discipline
• Policy 870.1 – Student Organization
• Policy 870.7 – Student Awards
• Policy 870.9 – Stepping Up Ceremonies
• Policy 880.1 – Student Employment by the School
• Policy 890.1 – Student Transcripts

 

SECTION 9 – COMMUNITY RELATIONS

• Policy 910.1 – Community Relations
• Policy 920.1 – Distribution of Information from Outside Sources
• Policy 950.1 – Parent Complaints
• Policy 960.1 – Parent-Teacher Relationships
• Policy 960.2 – Volunteers
• Policy 960.21 – Room Parents
• Policy 970.1 – Community Use of School Facilities
• Policy 980.1 – Visitors to the School
• Policy 990.1 – Government Relations
• Policy 990.4 – Regional and International Associations of Schools
• Policy 990.5 – Relations with Accrediting Agencies

 

FORMS

• EMS Fixed Asset Policy and Procedure Handbook
• EMS Purchasing Manual
• EMS Absence and Lateness Form
• Form 130.33 – Superintendent Performance Review Tool
• Form 130.43 – Head of School Evaluation Tool
• Form 130.53 – Principal Evaluation Tool
• Form 170.1 – Campus Evaluation Form
• Form 210.1 – Board Self-Evaluation Tool (Arabic)
• Form 210.1 – Board Self-Evaluation Tool (English)
• Form 370.41 – Salary Advance Request
• Form 522.2 – Staff Network Account: Internet Agreement
• Form 530.3 – Teacher Recruitment Bonus
• Form 530.70a – Assistant Principal Evaluation Tool
• Form 610.3 – School Bus Regulations
• Form 810.2 – Student Network Account: Internet Agreement
• Form 810.4 – Student Chromebook Loan Agreement
• Form 860.1 – Health and Safety Checklist
• Form 860.31 – Request for the Administration of Medication at School
• Form 860.32 – Medical Response Plan
• Form 860.33 – Parent Brochure – Serious Medical Conditions – Arabic
• Form 860.33 – Parent Brochure – Serious Medical Conditions – English
• Form 860.41 – Student Incident Report
• Form 960.2 – Volunteer Guidelines